1. Subject
The Minister of Scientific Research and Innovation is launching a consultation notice for the request for quotation relating to the acquisition and installation of computer equipment in the Central Services of MINRESI.

2. Consistency of services
The services provided under this consultation relate to the supply, transport, handling and commissioning of the equipment in accordance with the description of the supplies.

3. Estimated cost
The estimated cost of the operation is forty-five million two hundred thousand (45,200,000) CFA francs, inclusive of all taxes.

4. Allotment
The services covered by this consultation consist of a single lot.

5. Participation and origin
Participation in this call for tenders is open on equal terms to Cameroonian companies operating in the field.

6. Financing
The services covered by this call for tenders will be financed by MINRESI's Public Investment Budget for the 2025 financial year on the following budget line: 59 19 136 05 340010 524211.

7. Consultation of the file
The physical file may be consulted during working hours at MINRESI, Direction des Affaires Générales, Service des Marchés Publics (Bâtiment principal), BP 1457, telephone 222 23 24 42 and the electronic version on the COLEPS platform at the addresses http://www.marchespublics.cm and http://www.publiccontracts.cm as soon as this notice is published.

8. Acquisition of the file
The file may be obtained from MINRESI, Direction des Affaires Générales, Service des Marchés (bâtiment principal), BP 1457, telephone 222 23 24 42, as soon as this notice is published, against presentation of a receipt for payment of a non-refundable sum of fifty thousand (50,000) CFA francs, payable to the Public Treasury.

It is also possible to obtain the DAO by downloading it free of charge from the COLEPS platform available at the above addresses for the electronic version. However, online submission is subject to payment of the DAO purchase fee.

9. Submission of tenders
Each tender, written in French or English, must be submitted by the tenderer on the COLEPS platform no later than 1 p.m. on 12 June 2025. An operational backup copy of the tender in PDF format, saved on a USB key or CD/DVD, must be sent in a sealed envelope to MINRESI, Direction des Affaires Générales, Service des Marchés (main building), clearly and legibly marked: ‘DEMANDE DE COTATION N°003/DC/MINRESI/CIPM/2025 DU 13 MAI 2025 POUR L'ACQUISITION ET L'INSTALLATION DU MATERIEL INFORMATIQUE AU MINISTERE DE LA RECHERCHE SCIENTIFIQUE ET DE L'INNOVATION (MINRESI) ’ En procédure ‘ d'urgence ’. 

‘TO BE OPENED ONLY DURING THE VOTE-COUNTING SESSION’.

File size and format: For online submission, the maximum sizes of the documents that will transit on the platform and make up the tenderer's offer are as follows

- 5 MB for the Administrative Offer ; 

- 15 MB for the Technical Proposal ; 

- 5 MB for the Financial Offer. 

The following formats are accepted: 

- PDF format for text documents ; 

- JPEG for images. 

The applicant must use compression software to reduce the size of the files to be sent.

10. Delivery deadline
The delivery deadline is set at seventy-five (75) days from the date of notification of the service order to commence work.

Tender procedure

The method of submission selected for this Request for Quotation is on-line submission.

11. Provisional bond
Each tenderer must attach to his administrative documents a bid bond, paid in full by hand, issued by a body or financial institution approved by the Minister of Finance to issue bonds in the field of public contracts, the list of which appears in Exhibit No. 9 of the SDC, in the amount of nine hundred thousand (900,000) CFA francs and valid for thirty (30) days beyond the initial date of validity of the tenders. This deposit must be accompanied by a deposit receipt issued by the Caisse des Dépôts et des Consignations (CDEC).

The absence of the above-mentioned bid security will result in the tender being rejected outright. A bid bond produced but having no connection with the consultation concerned shall be considered absent. A bid bond presented by a tenderer during the tender opening session is inadmissible.

12. Admissibility of Tenders
The administrative documents, the technical quotation and the financial quotation must be in three (03) separate files.

The project owner will not accept : 

- Envelopes bearing indications of the tenderer's identity; 

- Applications received after the deadline for submission; 

- Applications that do not comply with the submission method;

- Envelopes without an indication of the identity of the tenderer; 

- Failure to comply with the number of copies indicated in the DC or bidding only in copies.

Any tender that is incomplete in accordance with the requirements of the DC will be declared inadmissible. In particular, the absence of a bid bond issued by a body or financial institution approved by the Minister in charge of finance to issue bonds in the field of public contracts, or failure to comply with the model documents in the DC, will result in the outright rejection of the quotation without any recourse. A bid bond produced but having no connection with the consultation concerned shall be considered absent. A bid bond presented by a tenderer during the tender opening session is inadmissible.

13. Opening of bids
Bids will be opened in one (01) session.

The opening of the administrative documents and the technical and financial offers will take place on 12 June 2025 at 2 p.m. by the Internal Contract Award Commission attached to MINRESI, in the meeting room located at the Ministry of Scientific Research and Innovation.

Only tenderers or their duly authorised representatives with full knowledge of the file may attend this opening session.

On pain of rejection, the required administrative documents must be produced in originals or in copies certified as true by the issuing department or competent administrative authority, in accordance with the provisions of the Specific Listing Rules. They must be less than three (03) months old or have been drawn up after the date of signature of the Listing Notice. In the event of the absence or non-conformity of any document in the administrative file when the bids are opened, after a period of 48 hours allowed by the Commission, the bid will be rejected, with the exception of the bid bond.

14. Evaluation criteria

- 1st stage : Eliminatory criteria

Absence of a stamped bid bond conforming to the model attached and of its deposit receipt issued by the Caisse de Dépôts et Consignations (CDEC) when the bids are opened;

False declarations, fraudulent manoeuvres or falsified documents;

Absence or non-conformity of a document in the administrative file 48 hours after the opening of the bids;

Non-compliance with a major technical characteristic of the equipment as specified in the description of the supply;

Failure to meet the delivery deadline set by the project owner;

Absence of a quantified unit price in the financial offer;

Absence of an illustrated brochure accompanied by technical data sheets presenting the characteristics of the equipment proposed;

Absence of two references relating to the supply of computer equipment (1st and last page of the order letter or the registered contract + the acceptance report); 

Absence of a declaration on honour that it has not abandoned a contract in the last three (03) years;

Non-compliance with the submission method;

Non-compliance with the tender file format;

Absence of the operational backup copy of the bids in the event of malfunction of the COLEPS platform. 

.2nd stage: Evaluation of the financial offer

Checking that the prices in figures and words in the BPUs match;

Checking that the Unit Prices in the BPU and those in the Estimated Quantities are the same;

Verification of the transfer of the quantities from the DC to the Estimated Quantities;

Checking that the Quantities and Estimates have been calculated and corrected where necessary.

.3rd stage: Comparison of tenders

The maximum period set by the project owner for carrying out the services covered by this Request for Quotation is seventy-five (75) days. This period runs from the date of notification of the service order to begin the services.

15. Award
The Employer will award the contract to the tenderer whose tender has been found to be substantially responsive to the Request for Quotation and who has the technical and financial capability to execute the Letter Order satisfactorily and whose tender has been evaluated as the lowest evaluated tender including any proposed discounts.

16. Duration Validity of Tenders
Tenderers remain bound by their Quotations for 90 days from the deadline set for the submission of Quotations.

17. Additional information
Additional information may be obtained during working hours from the Direction des Affaires Générales du MINRESI, Service des Marchés Publics (bâtiment principal), BP 1457, telephone 222 232 442.

18. Combating corruption and malpractice

If you wish to report any practices, facts or acts, attempted corruption or malpractices, please contact CONAC on 1517, the Public Procurement Authority (MINMAP) by SMS or by calling the following numbers: (+237) 673 20 57 25 and 699 37 07 48, and the MINRESI Anti-Corruption Unit.

Source : ARMP

Vanessa Ntoh